1 Admin Registration
Admin Registration (Restricted):
- Admin accounts are typically created by system administrators
- If self-registering is enabled:
- Click "Register Now" on homepage
- Select "Admin" role
- Use admin registration code (if required)
- Complete registration form
- Verify email
- Contact system administrator if you need admin access
Security Note:
Admin registration may require approval or special credentials for security purposes.
2 Admin Dashboard Overview
Complete Admin Sidebar Navigation:
The admin dashboard provides access to all system management features through the sidebar menu:
Admin Dashboard Sections
📊 Dashboard Overview
Main dashboard with system statistics and quick actions
👥 Manage Users
Complete user management (Add, Edit, Remove, Verify)
📚 Course Management
Manage programmes, courses, and academic structure
📝 Examination Centre
Create exams, manage questions, assign markers
📋 Submitted Exams
View and manage all exam submissions
🛡️ Proctoring
Live monitoring, violation reports, proctoring statistics
⚖️ Academic Integrity
Review integrity reports and plagiarism detection
❓ Question Bank
Create and manage reusable exam questions
✏️ Feedback Form Manager
Design and manage feedback forms
📄 Document Management
Upload, organize, and manage all documents
🤖 AI Assessment Dashboard
Monitor and manage AI-powered grading
👤 My Profile
Manage admin account settings and preferences
Navigation Tip:
All admin functions are accessible through the left sidebar. Click any menu item to access that specific management area.
3 User Management
Managing Users:
- Add New Users:
- Navigate to User Management section
- Click "Add User" button
- Select role (Student, Faculty, External Examiner)
- Fill in user details
- System generates temporary password
- User receives email with login credentials
- Edit Users:
- Search for user by name, email, or registration number
- Click edit icon
- Update user information
- Save changes
- Remove Users:
- Select user from list
- Click remove/delete button
- Confirm deletion
- Verify Users:
- Manually verify user emails if needed
- Reset passwords
- Manage user permissions
4 Creating Exams
Exam Creation Process:
- Navigate to Exam Management:
- Click "Exam Management" in admin sidebar
- Select "Create New Exam"
- Basic Exam Details:
- Exam Title
- Description
- Programme (MLS, Dental Hygienist, etc.)
- Course Code
- Exam Date and Time
- Duration (in minutes)
- Total Marks
- Configure Exam Settings:
- Enable/disable proctoring
- Set proctoring sensitivity levels
- Configure exam rules
- Set passing grade
- Enable/disable AI assessment
- Add Questions:
- Create questions manually or use question bank
- Support for multiple question types (Essay, MCQ, Short Answer)
- Upload exam content as PDF or Word document
- Set marks for each question
- Add marking rubrics
- Assign Graders:
- Assign first marker (faculty)
- Assign second marker (faculty)
- Optionally assign external examiner
- Review & Publish:
- Preview the exam
- Check all settings
- Publish exam to make it visible to students
Scheduling:
Exams are automatically available to students at the scheduled date/time and remain active for the specified duration.
5 Monitoring Exams
Live Monitoring Features:
- Access "Live Monitoring" dashboard
- View all active exams in real-time
- See student activity and proctoring data
- Monitor violation alerts
- View student webcam feeds (when enabled)
- Intervene if serious violations detected
6 Managing Submissions & Grading
Submission Management:
- View all exam submissions
- Track grading progress
- Monitor marker assignments
- Reassign submissions if needed
- View grading statistics
7 Downloading Exam Reports
Report Download Options:
- Individual Submission PDFs:
- Navigate to exam submissions
- Click download icon for specific submission
- PDF includes:
- Student information
- All answers
- Grades from all markers
- Feedback comments
- Proctoring violation reports
- AI assessment (if available)
- Bulk Downloads:
- Select multiple submissions
- Click "Download All" or "Bulk Download"
- System generates ZIP file with all PDFs
- Analytics Reports:
- Access Reports section
- Generate grade distribution reports
- Download violation summary reports
- Export data to Excel/CSV
Download Formats:
All exam reports are professionally formatted PDFs with SPACS branding and complete grading information.
8 Course & Programme Management
Manage academic structure:
- Create and manage programmes
- Add courses to programmes
- Assign faculty to courses
- Manage course materials
- Set up course prerequisites
9 Document Management
Centralized document repository:
- Upload course materials
- Organize documents by programme/course
- Set document access permissions
- Manage exam papers and marking schemes
- Archive old documents
10 Question Bank Management
Creating & Managing Reusable Questions:
- Access Question Bank:
- Click "Question Bank" in admin sidebar
- View all stored questions organized by subject/topic
- Create New Questions:
- Click "Add New Question" button
- Enter question text and details
- Set question type (Essay, MCQ, Short Answer, etc.)
- Assign marks/points
- Add model answers or rubrics
- Tag with subject, topic, and difficulty level
- Save to question bank
- Use Questions in Exams:
- When creating an exam, browse question bank
- Select questions to include
- Questions can be reused across multiple exams
- Modify question details for specific exam if needed
- Organize Questions:
- Group by programme, course, or topic
- Search and filter questions
- Edit or archive outdated questions
Efficiency:
The Question BankA centralized repository where administrators can create, store, tag, and reuse exam questions across multiple exams, ensuring consistency and saving time saves time by allowing you to reuse well-crafted questions across multiple exams.
11 Feedback Form Manager
Creating Custom Feedback Forms:
- Design Feedback Forms:
- Access "Feedback Form Manager" from sidebar
- Create new forms or edit existing templates
- Add various question types (text, rating, multiple choice)
- Set form validation rules
- Assign Forms:
- Link feedback forms to specific exams or courses
- Set when forms should be available (after exam, after grading)
- Make forms mandatory or optional
- Collect & Analyze Feedback:
- View submitted feedback responses
- Generate feedback summary reports
- Export feedback data for analysis
- Identify trends and areas for improvement
Continuous Improvement:
Feedback forms help improve exam quality and student experience.
12 Academic Integrity & Plagiarism Detection
Maintaining Academic Standards:
- Access Integrity Reports:
- Click "Academic Integrity" in sidebar
- View all integrity violation reports
- Review proctoring violation summaries
- Review Proctoring Violations:
- See detailed violation logs for each student
- View violation types:
- Multiple faces detected
- Face not visible
- Looking away from screen
- Mobile phone detected
- Tab switching
- Review timestamps and severity levels
- Watch recorded violation snapshots (if enabled)
- Plagiarism Detection (if enabled):
- View plagiarism check results
- See similarity scores and matched sources
- Review flagged submissions
- Take Action:
- Flag submissions for further review
- Add notes and comments
- Notify relevant parties (student, faculty)
- Generate integrity reports for record-keeping
Important:
All integrity violations are logged for transparency and can be included in downloadable exam reports.
13 AI Assessment Dashboard
Managing AI-Powered Grading:
- Monitor AI Assessments:
- Click "AI Assessment Dashboard" in sidebar
- View all submissions assessed by AI
- See AI confidence scores
- Track AI assessment status (pending, completed, reviewed)
- Review AI Grading:
- View AI-generated grades and feedback
- Compare AI grades with human markers
- Identify discrepancies for quality assurance
- Configure AI Settings:
- Enable/disable AI assessment for specific exams
- Set AI assessment parameters
- Configure which question types AI can grade
- Set confidence thresholds
- Process Pending Assessments:
- Trigger AI assessment for pending submissions
- Batch process multiple assessments
- Monitor AI processing queue
- Quality Control:
- Review AI accuracy statistics
- Flag AI assessments for human review
- Provide feedback to improve AI model
AI Integration:
AI assessment speeds up the grading process while maintaining quality through human oversight and validation.
14 Proctoring Statistics & Live Monitoring
Real-Time Exam Oversight:
- Live Monitoring Dashboard:
- Click "Proctoring" in sidebar
- View all currently active exams
- See which students are currently taking exams
- Monitor real-time violation alerts
- Student Monitoring:
- View individual student webcam feeds (if enabled)
- See student exam progress
- Monitor time remaining for each student
- Receive instant violation notifications
- Violation Management:
- View real-time violation reports
- See violation severity (low, medium, high, critical)
- Set automatic responses to violations
- Manually intervene if necessary
- Proctoring Statistics:
- View overall proctoring statistics
- See total violations by type
- Generate proctoring summary reports
- Compare violation rates across exams
- Historical Data:
- Access past exam proctoring data
- Analyze trends over time
- Identify students with recurring violations
Real-Time Protection:
Live proctoring monitoring ensures exam integrity and allows for immediate intervention if serious violations occur.
15 Advanced Course Management
Detailed Course & Programme Administration:
- Programme Management:
- Create new academic programmes
- Define programme requirements
- Set programme duration and structure
- Manage programme coordinators
- Course Creation & Assignment:
- Add courses to programmes
- Set course codes and credits
- Define prerequisites
- Assign faculty to courses
- Set course schedules
- Student Enrollment:
- Enroll students in courses
- Manage course sections
- Transfer students between sections
- Track enrollment status
- Course Materials:
- Upload syllabus and course outlines
- Manage reading materials
- Share resources with faculty and students
16 Admin Profile & Settings
Personal Account Management:
- Profile Management:
- Click "My Profile" in sidebar
- Update personal information
- Change profile picture
- Update contact details
- Security Settings:
- Change password
- Set up two-factor authentication (if available)
- Manage login sessions
- View login history
- System Preferences:
- Set notification preferences
- Configure dashboard display options
- Set timezone and language preferences
17 System Settings & Configuration
Configure system-wide settings:
- Proctoring Configuration:
- Set global proctoring sensitivity levels
- Configure violation thresholds
- Enable/disable specific violation types
- Set auto-submit rules for violations
- Email & Notifications:
- Configure email notification settings
- Set up automated email templates
- Manage notification schedules
- Test email delivery
- Grading Configuration:
- Define grading scales
- Set passing grade thresholds
- Configure marker workflow settings
- Set grade release policies
- System Announcements:
- Create system-wide announcements
- Schedule announcement display
- Target announcements to specific roles
- Maintenance & Backup:
- Enable maintenance mode
- Schedule system backups
- Manage database optimization
- View system health reports
